Critical Analysis and Summary

Alhamdulillah, after attend to the HRIS class for seven week, there are many new knowledge that I learn. Starting from the topic of “Introduction of the Human Resources Information System”, I had make a clear understanding about what it is all about. By doing the reflection on the blog has make me more understand about some topic that unclear to me in the class.

In my opinion, the using of web-based system was really relevant to most large organization. It is not only give benefit to the organization but the applicant out there. The organization need to build their own system based on their strength, weaknesses, opportunities, threat and others external factors that will attach to their company. This can be done using SWOT and PESTLE analysis.

Then, by using the transnational system that consist of three models can help the organization to manage their web-based system in a systematically way. Neither Model Multinational, Global Model nor International Model will suit the needs of the company. It is based on their strategic needs whether their organization will suits with local differentiation strategy, globalizing strategy or accommodate their company by adapting the company with the centralized objective without abandon the local autonomy.

I am realizing now that the HRIS become more important in the life of organization worldwide. I think the demanding of the organization in turn to get the competent workers and increase their company’s production force them to make the web based system regarding Human Resources Management activities such as employee selection, training and development, performance management and others related information.   

In my observation, I can see that the popularity on using the data analysis using the internet increased from time to time. So, it is possible to say that all it will accommodate the organization around the world will use web based system as a whole in the organization in future. It is because it will accommodate employees and increase employee efficiency and productivity of the organization. However, bear in mind that the system may be need to update regularly to avoid the system out-dated.

Top of Form

Web Based Human Resource Planning: Recruiting and Staffing

In the era of technology, many people are exposed to the application of internet and technologies. Therefore, there are many organizations that had starting to take employee using of internet instead of traditional way like newspaper, radio, television and other medium. Nowadays, many organizations had used the web based system in order to make ease their work. Same goes to recruiting and staffing process of human resources. The numbers of applicants become huge and there make difficulty for the company to select the competent workers accordingly.

What is E-Recruitment system?

E-Recruitment system is an online job application and processing system for employers to advertise their job opening and for candidates to submit their application through internet. By this system, organization could help their human resource management to choose the right people to fill in the blank position in the organization. Besides, the numbers of turnover in the company also can be decreased because the position had be filling with the right and determined workers.

Advantages and Disadvantages

Economical problems had cause many organization need to reduce the cost and time in term to get a large target in a short time given. So, E-Recruitment had give a big effect on getting a large numbers of qualified applicant towards the position. The organization also can reduce the cost in term of advertising and burden of the HRM loads. By using E-Recruitment, the organization can provide the useful information without worried about the costing of the space needed for the information provided in the advertisement.The important thing is that the process of selection and staffing can be made easier without need a high budget, space, and man power.

Instead of advantages, there are also disadvantages that contribute to failness of web based system. First, the human resources management manpower also will face the difficulty to update the information. We can see that sometimes there is job vacancies advertisement that had been fulfill by candidates but still advertised in the organization web page.

Globalizing HRIS: The New Transnational Model

For this entry I have prepared an important element that include in HRIS subject. Without these elements, the system cannot be operating systematically. So, we will be discussing about HRIS Model. The selection of the model is based on three different strategic needs as shown below:

Ø The need for responsiveness through local differentiation

Ø The need for efficiency through global integration

Ø The need for learning through leveraging worldwide innovation and knowledge sharing

According to the different strategic needs, one huge model have been developed in order to make sure that system used can be used based on the need and availability of the organization. The model called as Transformational Model. In the Transnational System, there are three main models that can be selected in operating the program which is Model Multinational, Global Model, and International Model.

What is Model Multinational ?

This model takes a responsive approach to implementing and managing HRIS by being sensitive to local regional differences. This model less focused on centralized corporate direction. This type of organizational model can be suitable for large company. The disadvantage of this model is it can cause the multi-headed leaders which can contribute to chaos towards the organization.

What is Global Model ?

This model takes efficiency approach to implementing and managing HRIS by building a single, standardized centralized system. In this model, most of strategic assets, resources, responsibilities and decision making are centralized. It is focusing on a single standardized organization within a uniform operating environment.

What is International Model ?

This model takes learning and sharing approach to implementing and managing HRIS by transferring and adapting knowledge and expertise to local organization while continuing to retain considerable influence and control over the local organization. It means that international model function as balancing between local autonomy and the central objective.

Three models that had been discussed above are basic model of Transnational System. The transnational system consist of three components which is global efficiency, local flexibility and innovation/sharing. Then, all this three components are function to make up more systematically system of Transnational. It will react as a whole system and will function based on the need of the organization involved. 

As a conclusion, the model suits according to the need of the company and the situational condition faced by the meantime. As I had remember my Organizational Development lecturer says that there are no best ways to solve the problems. Same goes to these three models. There is no best model but it based on the condition of the organization.

Introduction to HRIS

Starting from the first class of HRIS, I did not know what HRIS is all about. HRIS stand for Human Resources Information System. So, here I have looking some information to make sure that I am very clear about HRIS. Let’s enjoy my entry.

What is HRIS?

Here, there are two dimensions in HRIS which is Human Resource Management and Information System. The combination of both dimension contribute to  a functional and systematic way of storing data and information for each employee to aid planning, decision making, and submitting of returns and reports to the external agencies. Generally HRIS consist of record keeping requirements such as employee information, wage and salary data, attendance, performance data and other suitable and important information.

Towards the era of globalization, many of human activities had been lighten by the technologies tools and system. in an organization, many Human Resource activities had been support by HRIS. The activities that supported by HRIS is:

v Recruitment, selection and hiring

v Job Placement

v Performance Appraisal

v Employee benefit analysis

v Training and development

v Health, safety and security

For details, can visit http://www.pageup.com.au/RecMan.htm

Advantages of HRIS

HRIS will contribute many benefits towards the employees and organization. First and foremost, it will increase the efficiency of the company. It is meaning that the company can save the time to searching for bundle data manually. The organization also can do reduction on duplication of effort simultaneously reduce the cost needed. An HRIS monitored by qualified specialists who know technology and tactical processes can manage compliance with federal and state laws, streamline processes for recruitment and selection, and produce analyses, data and reports for internal and external use. 

Disadvantages of HRIS

There are also several weaknesses of HRIS system. It can be expensive in terms to update the system and malfunctions or insufficient applications to support the human resources needs. It also can be costly when the organization needs to hire a qualified specialist with HRIS area. Difficulty in understanding the real quality information needed for users also can affect the performance of HRIS.

AN INTRODUCTION OF MYSELF

ASSALAMUALAIKUM!!!

SUBHANALLAH..ALHAMDULILLAH..ALLAHUAKBAR..

 

A little side of me…not know no love <3

Alhamdulillah..My mother had given me birth on 4th march 1989 at Kampung Ketapang Tengah, Pekan, Pahang. My birth had given them some shine as i am the first child. They named me with a beautiful name: Nor Azwa Farhana binti Abdullah. My father’s name is Abdullah bin Man and my mother’s name is Zaleha binti Zainudin. I am the first daughter of three siblings. My sisters name is Nor Auni binti Abdullah and Nor Aishah binti Abdullah. I have many nickname: Azwa, Wawa, along and else. Now, I am 23 years old and still single but not available..tehehehe..I came from Pekan, Pahang.  I love to collect inspirational quotes and now I just starting a new hobby which is reading motivational books. As I know I am a happy go lucky person and love smile to others. It makes me feel acceptance by others.

 

My tagline: ALLAH always be there for you 

 

Educational background:

Staring my world of study at Sekolah Kebangsaan Seri Terentang,Pekan, Pahang (1997-2001). Then, continued my studies of secondary school at Sekolah Menengah Kebangsaan Seri Pekan, Pekan, Pahang (2002-2004) for three years and then studied at Sekolah Menengah Kebangsaan Dato’ Mahmud  Mat, Pekan, Pahang (2005-2006) until form five. Then, I had the opportunities to be family of Matriculation College of Negeri Sembilan, Kuala Pilah for two years programme on life science from 2007 till 2009. Now, I am the final year student of Industrial and Organizational Psychology at University Teknologi Malaysia, Skudai, Johor.

 

Perspective on HRIS:

What is in my thought about HRIS?

Actually, I am not have any idea regarding this subject for the first time. what I have in my thought is it is all about system. Instead of human, ALLAH had created many systems in our body. The system had been operated by Him. Similar to a company, system must be build in order to make their planning run smoothly. So, system must be done in a company to show that all their information are kept in a good conditions and systematically manageable.